Soviet birth certificate, handwritten
Uzbekistan, issued 1973, Uzbek and Russian
Exactly what the product returned. Nobody fixed these files by hand. Scan: Wikimedia Commons, Public domain
For translation agencies
Scans come back as translated Word files, laid out like the original
Upload a scanned certificate, diploma or form. You get an editable Word file laid out like the page: tables rebuilt as Word tables, stamps and signatures kept as pictures where they stand, and the text already translated for your translator.
6,000 free characters to start, then topped up to 1,000 every month, no card. See real scans translated, with their Word files
Translation agencies we work with
Where the hours go today
Before a translator touches a scanned document, someone usually runs OCR, fixes what it misread, and rebuilds tables and layout so the translation looks like the original. On a two-page certificate that preparation can take longer than the translation itself, and it is the part clients rarely pay for properly.
ChatsControl does the preparation and the first draft in one pass, so your people spend their time on what they are paid for: checking the translation.
How it works
- Upload the scanA scanned PDF or a photo of the document.
- Get a laid-out draftText is recognised, rebuilt as a Word page and translated. Tables become real Word tables, stamps and signatures are kept as pictures where they stand, and a checker compares the copy with the scan.
- Check and edit in WordOpen the DOCX and change the wording like in any Word file, or edit next to the original in the app.
- ExportThe translated DOCX for Word or your CAT tool, plus the Word copy in the original language.
Hard scans, and the Word files we built from them
Compare the scan with the copy, switch to the translation, and download both files - open them in Word and check for yourself.
CMR consignment note, phone photo
Uzbekistan, photographed on a desk
Exactly what the product returned. Nobody fixed these files by hand. Scan: Solijon Solayev, CC BY-SA 4.0
Apostille in three languages
Brazil, 2021, Portuguese, English and French
Exactly what the product returned. Nobody fixed these files by hand. Scan: Civil registry office in Rio de Janeiro, Public domain
What changes in the workflow
| Usual workflow | With ChatsControl | |
|---|---|---|
| OCR and clean-up | A separate tool, then fixing its mistakes by hand | Done on upload |
| Tables and layout | Rebuilt in Word or a DTP tool | Rebuilt for you in the Word file |
| Stamps and signatures | Cut out as images or described in brackets | Kept as pictures where they stand; add a [Seal: ...] note if the authority asks for one |
| Translator's job | Translate, then proofread | Review and edit a draft |
| What you hand over | Whatever the layout person produced | An editable DOCX laid out like the scan, translated |
What it costs
$2.70 / 1800 characters
One flat rate: $1.50 per 1,000 characters, scans included - you pay for the characters recognised on them, at least 1,000 per page. A standard 1800-character page comes to about $2.70. No subscription, no seats. A scan costs the characters recognised in it, but at least 1,000 × its number of pages, counted over the whole scan.Examples:a passport, 1 page, 200 recognised → 1,000 chargeda certificate, 2 nearly empty pages, 900 recognised → 2,0002 pages, one dense (3,000) and one nearly empty (100) → 3,100, exactly what was recognised
What it does not do
- Faded, torn or heavily blurred scans: what cannot be read stays a picture in the Word file, and a person with the original fills it in.
- It is a document tool, not a CAT tool or TMS: no translation memory, no project management for vendors.
- A certified translation still needs your sworn translator's review and signature. We prepare the document, not the certification.
- Cloud only. There is no on-premise version.
Questions
Can we use the output in Trados or memoQ?
Yes, through the DOCX: export it and open it in your CAT tool like any other Word file. There is no direct plugin.
Is our clients' data used to train models?
No. Page images and text are sent to model providers through OpenRouter with training disabled. The full picture is on the data security page.
Which languages are supported?
About 34 core languages, including English, Ukrainian, Russian and the major European and Asian languages, with some regional variants.
What about handwriting?
Handwritten entries are typed out as text, like on the Soviet birth certificate in the examples. A word that cannot be read with confidence is kept as a picture instead of guessed, so check handwriting against the original.
More for agencies
Put one of your own scans through it
A certificate, a diploma, a form with a table. You will see in two minutes whether it saves your team time.